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              H o w   y o u r   d a t a   b a n k   w o r k s
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Here are some further explanations on  how information in this data bank is
organised.  If you have completed the tutorial in the previous section, you
should be familiar with the basic menu flow.

All  information about  each  particular individual  is  kept on  2 related
screens.  The first  screen contains mainly contact  details and the second
screen date particulars.  The  person's name is given  on the top left hand
side of the date screen so that you always know who you are looking at.

The text you enter in the pop-up  windows is stored in a special file. This
means that virtually  no additional disk  space is taken  up by persons for
whom you make no comments.  This  is an advantage over database types where
a fixed amount of disk space is  consumed for each record regardless of its
contents.

The  lay-out of  the second  screen containing  the dates  warrants further
explanation.  There  are two sections,  one for business  deadlines and the
other for birthdays and Christmas cards.

The reason why you may enter up  to 5 birthdays for an associated person is
that you may  have the family's address  on the first  screen and the first
names of each family member of the second.  This saves you having to keep 5
records for a single family with the  same address.  It is not necessary to
state the  surname again  when specifying dates.   If in  doubt, the system
will tell  you who  the person  is associated  with when  you use  the date
advisor. Nicknames are therefore acceptable.

You can enter up to two business deadlines for each individual or company.
Always consider WHO is most directly  associated with the event. It is that
person's information with whom the  deadline is connected.  For example, if
your share options expire in a few  months time and you wish to be reminded
by your computer,  where in your  data bank would  you store this deadline?
It would have to go on the second  screen of the company or person whom you
will be contacting regarding this matter, your stock broker for example.

Here is a  tip regarding the  deadline and birthday  comments. There is one
text window for  what may be 5  different birthdays. If  you make a comment
regarding one person, how will the program know to retrieve the comment for
that particular first name and not for others?  The answer is that you have
to mention the person's first name anywhere in your notes.  If you do that,
the computer will  guess that this message  may be of  interest to you when
the person's date comes up and automatically offer you a retrieval.

Further information regarding the date advisor  is given in "New User Tips"
under the date advisor menu.